Aftercare Staff

*Constellation is open to this position being split, with defined roles depending on the skills and availability of the candidates.
**Depending on the needs of the school, this position may be activated earlier than July 2023. Constellation follows the District’s Calendar for the academic school year.

JOB SUMMARY
Constellation Charter School is an initiative member of the Alliance for Public Waldorf Education (APWE). The administrative coordinator is an administrative position working with the Principal in an innovative charter school. In August 2023, Constellation will open its doors for the first time to students, therefore the person in this role will be instrumental in helping to develop and establish the foundational systems of the school. The administrative coordinator is primarily responsible for ensuring the smooth operations of the business office of the charter school. They ensure the office runs well, provides assistance to parents and other staff members, and ensures the Board policies are carried out to ensure proper business operations of the school. They may have registrar responsibilities. The administrative coordinator also works collaboratively with the faculty, with school leadership, and with the parents, to ensure a School climate that is nurturing, respectful, and safe for all students. The administrative coordinator works under the statutes governing Florida charter schools and the district authorizer, as well as the guidance set forth by Constellation’s Board and the Principal.


ESSENTIAL DUTIES AND RESPONSIBILITIES
School Culture:
- Develop a climate of openness, fairness, mutual respect, and support in the school and school community. Listen and interact effectively with students, parents, colleagues, and community members, respecting diverse perspectives. Demonstrate respect for students, staff, teachers, and parents.
- Model and reinforce self-discipline and responsibility, while engaged in self-study and self-improvement.
- Promote both independent and collaborative work ethic.
- Provide professional leadership to establish an environment conducive to learning and welcoming of student diversity. Work effectively with school colleagues, parents, and the community to support students’ well-being and in so doing, student’s learning.
- Participate in establishing and maintaining a safe and secure environment. Should the situation arise in the course of work, manage student misconduct promptly and appropriately according to Constellation’s guidelines; resolve conflict and crises appropriately and effectively.
- Encourage students when opportunities arise in interactions with students, to demonstrate appropriate progress toward school expectations: responsible individual, effective communicator, problem solver, collaborative team worker, and self-directed learner.


ESSENTIAL DUTIES AND RESPONSIBILITIES
Administrative :
GENERAL:
* Participate in Constellation’s leadership team.
* Create and maintain a welcoming and efficient front office that emphasizes organization, professionalism, courtesy, flexibility, and teamwork.
* Help to create Standard Operating Procedures and maintain SOPs.
* Act as notary.
* Post notices.
* Facilitate work flow of copies, phones, and fax machines.
* Bookkeeping and participation in preparing budgets and financial reports.
* On an as needed basis supervise classroom when teacher needs a bathroom break; at times help supervise lunch; participate in drop-off and pick-up on a rotation; participate with notetaking during various school meetings.

PAYROLL:
* Collect time/attendance sheets
* Provide attendance sheets for Principal’s review and approval
* Scan required materials into DMS

HUMAN RESOURCES:
* Participate in basic new hire orientation.
* Coordinate substitute teachers and payment.
* Coordinate volunteer schedule.
* Participate in annual evaluations of office staff.
* Update and maintain the employee database, records and contracts:
- Calculate and enter PTO information and organize the benefit election process.
- Coordinate the school’s employee background and fingerprint checks.
- Process new hire and employee termination paperwork.
- Provide verification of employment when requested.
* Registrar related work
- Accept and track student applications and enrollment documents
- Prepare enrollment reports
* State & District reporting:
- Assist in preparing and submitting reports and paperwork to Board, District, State, and Grantors.
* Oversee purchasing process for the school:
- Maintain vendor and audit files.
- Process purchasing paperwork.
- Secure Principal’s approval for payment.
* Health, Safety and Security:
- Help coordinate and maintain security passcodes.
- Act as emergency coordinator for student/staff medical issues if needed due to the primary for this role not being present.
- Distribute and record student medicine/dosage requirements if needed.
- Serve as the secondary first responder and participate in school safety coordination for campus emergencies.
- Maintain Fire Drill log.
* Perform other related duties as required that may not be listed in this job description.